Running a gym now involves much more than leading workouts. From managing memberships and schedules to handling payments, staff, and client communication, the operational demands can quickly become complex. That’s why more gym owners are turning to gym management software to simplify the process and stay ahead.
By 2025, Gym Management Software isn’t just a convenience. It’s a business essential. It helps automate daily tasks, reduce admin headaches, and keep everything organized in one place, from class bookings to revenue tracking.
More importantly, it frees up time so owners and trainers can focus on what matters most: delivering great fitness experiences and building strong member relationships.
This guide will walk through the top 7 Gym Management Software options leading the industry in 2025.
Comparing Top 7 Gym Management Software (2025)
Here’s a quick side-by-side comparison of the top Gym Management Software options in 2025. It compares key features like mobile apps, pricing models, branding options, & more. So, gym owners can easily spot which platform fits their needs best.
| Software | Best For | Key Features | Mobile App | Geo-tracking for staff |
| Wellyx | All-in-one control & growth | CRM, scheduling, billing, POS, staff management, wellness add-ons | Yes | Yes |
| Gymdesk | Simplicity & small gym owners | Website builder, online signups, auto billing, email/SMS marketing | Yes | No |
| Mindbody | Wellness-focused, premium gyms | Virtual classes, marketplace listing, dynamic pricing, retention tools | Yes | No |
| Zen Planner | Structured training (CrossFit, etc.) | Workout tracking, attendance logs, belt/skill progress, SEO web tools | Yes | No |
| Glofox | Fast-scaling gyms | Lead gen, sales funnel, branded app, push notifications, payment processing | Yes | No |
| PushPress | Functional fitness & CrossFit gyms | POS, kiosk check-in, Zapier integrations, free basic plan | Yes | No |
| GymMaster | 24/7 gyms & full customization | Access control, billing rules, flexible reports, SMS/email notifications | Yes | No |
1. Wellyx
Wellyx (a gym management software) is built for modern gyms that want everything in one place. What sets it apart is how well it fits into both large fitness businesses and growing independent studios. Wellyx offers a full stack of tools that includes class scheduling, member check-in, POS, lead tracking, automated marketing, and even salon or wellness services, if the gym offers them.
This Gym Management Software also has a user-friendly mobile app for both staff and members. Members can book classes, track their progress, and get reminders. Owners can view revenue, member activity, and staff schedules in real-time. Another key element that sets Wellyx apart from the rest is its robust gym access control system that allows fitness business owners to ensure security and avoid unauthorized entries.
Wellyx stands out for its:
- Flexible Membership Options: Recurring billing, freeze plans, family accounts, and loyalty rewards.
- Sales and Marketing Tools: CRM, automated email/SMS, lead funnels, and performance tracking.
- Booking and Scheduling: Drag-and-drop calendar and customizable class rules.
- Custom Branding: White-label apps that look and feel like your own.
One of the strongest reasons people love Wellyx is how responsive their customer support is. Live chat, email, and onboarding calls. They don’t leave you hanging. It also integrates easily with Stripe, Mailchimp, and Google Calendar, which makes setup straightforward.
2. GymDesk
GymDesk is a favorite gym management software among small gym owners and martial arts schools. It’s simple, fast, and doesn’t feel overwhelming. Gymdesk is designed for speed; it loads fast, processes payments quickly, and doesn’t need a tech expert to get started.
It supports online sign-ups, membership management, attendance logging, and automated billing.
Why gym owners like Gymdesk:
- Clean, Intuitive Dashboard: Everything is where you expect it to be.
- Automated Billing: Cuts down on missed payments and chasing members.
- Custom Website Pages: Built-in tools to create a website without coding.
- No Setup Fees or Contracts: Pay month-to-month and cancel anytime.
Mindbody
This gym management software isn’t just for gyms. It’s built for wellness businesses of all kinds. So if your gym offers things like yoga, massage, or recovery services, this platform could be a great fit.
Why gyms like Mindbody:
- Virtual Classes: Host live streams or offer video-on-demand workouts.
- Mindbody Marketplace: People can discover and book your gym through the Mindbody app.
- Powerful Reports: Get insights into sales, bookings, staff performance, and retention.
- Built-in Marketing: Automated emails, reminders, and even loyalty rewards.
Heads-up: It can feel a bit challenging for beginners, and the price tag is on the higher side.
4. Zen Planner
Zen Planner works especially well for gyms with structured classes, like CrossFit boxes, martial arts schools, or small studios. It’s great if you track workouts, belt progressions, or attendance closely.
What gym owners love:
- Workout & Progress Tracking: Members can log their workouts and track their results.
- Integrated Website Tools: Comes with a site builder and tools to add class schedules or sign-ups.
- Staff Management: Clock-ins, role assignments, and performance dashboards.
- Mobile App: Easy for members to book classes and manage their accounts.
This gym management software has a bit of a learning curve, but once you’re set up, it runs things really well.
5. Glofox
Glofox is all about helping gyms grow and fast. If your focus is on getting leads, converting them, and scaling up, this software gives you the tools to do it.
Why Glofox stands out:
- Lead Automation: Turn leads into paying members with smart funnels.
- Real-Time Messaging: Send push notifications or in-app messages to stay connected.
- Actionable Reports: Not just numbers, actual insights you can use.
- Global Trust: Used in over 60 countries.
This gym management software is a great match for high-energy gyms that want to expand and market like pros.
6. PushPress
PushPress was made by gym owners; it understands real-life gym problems. It’s especially popular with functional fitness spaces and CrossFit gyms.
What makes it special:
- Simple Check-In & POS System: Great for busy gyms.
- Smart Integrations: Connects with Zapier and other tools.
- Mobile App: For both staff and members.
It’s modern, flexible, and one of the more straightforward options out there.
7. GymMaster
If you like to customize everything, GymMaster could be your match. From 24/7 door access to unique billing setups, it gives you full control.
Why it works well:
- Custom Communication: SMS, email, or app alerts, all tailored to your brand.
- Smart Billing Tools: Handles late payments and recurring charges easily.
- Multi-Device Friendly: Works smoothly on desktop, tablet, or mobile.
GymMaster is a solid pick if you want to manage every little detail of your gym’s operation.
Final Thoughts
At the end of the day, picking the right gym software depends on your goals. Do you want something simple? Something scalable? Something packed with features?
Here’s a quick wrap-up to help you decide:
| Software | Best For |
| Wellyx | All-in-one control with top-notch support. |
| Gymdesk | Budget-friendly and easy to use. |
| Mindbody | High-end experience and branding power. |
| Zen Planner | Gyms with structured classes and member levels. |
| Glofox | Growth-focused gyms and multi-location expansion. |
| PushPress | CrossFit and functional fitness gyms. |
| GymMaster | Full customization and 24/7 access control. |
Wellyx continues to shine as a top choice, especially for gym owners who want the freedom to grow, powerful features in one place, and support that’s actually helpful. Whether you’re just starting or scaling fast, Wellyx has the flexibility to keep up with you.
