Understanding Outlook Calendar Sync

Understanding Outlook Calendar Sync
Photo by Behnam Norouzi / Unsplash

Most people like to be and feel organized. One of the best ways to achieve this is through proper planning. This is where the best organization tools come in handy. The Outlook Calendar is a powerful tool that really helps you to manage your time effectively.

With the ability to sync with other calendars, you can keep track of all your meetings and deadlines in one place. This blog post will discuss the basics of using the Outlook Calendar function and how to sync it with your other calendars.

What Is the Outlook Calendar?

The Outlook Calendar is a planning tool that is part of the Microsoft Office suite. It helps users keep track of their appointments, events, and tasks. You can use it as a standalone calendar or sync it with others.

How You Can Use the Outlook Calendar

There are many ways you can use the Outlook Calendar. For instance, you can use it to keep track of your appointments and events. But besides that, you can also sync it with other calendars, such as Google Calendar or Apple Calendar. 

The Outlook Calendar also allows you to share it with others, and they can also sync their calendars with you. This is especially useful if you have a team that you want to keep on the same page.

How to Set Up Your Outlook Calendar

Setting up your outlook calendar is straightforward. The first thing you need to do is sync your calendar with Outlook. To do this, open the sync settings in Outlook and select the checkboxes next to the sync options you want to enable. 

Next, open the calendar in Outlook and click on the “Add Calendar” button. Select the “From Internet” option and enter the URL of the calendar you want to sync with. Make sure to select the correct sync option from the drop-down menu. Finally, click the “Add” button to complete the process.

Your calendar should now be synced with Outlook, and you can start using it to manage your schedule.

How Do You Sync an Outlook Calendar?

If you want to sync your Outlook calendar with another application, such as Google Calendar, you will need to follow these steps: 

  • Open the Outlook Calendar. 
  • Click on the “Tools” tab, and then select “Options.” 
  • Click on the “Calendar Options” button. 
  • Select the “Sync Calendars” option. 
  • Click the “Add” button, and select the application you want to sync with. 
  • Click on the “OK” button. 
  • Select the sync options, and then click on the “Synchronize Now” button.

This will sync your outlook calendar with the selected application. And if you want to do an Outlook Calendar Sync with multiple applications, you can follow the same steps for each one.

How to Sync an Outlook Calendar with Mobile Devices

You can also sync your Outlook Calendar with mobile devices such as iPhones and Android phones. To do this, you will need to follow these steps: 

  • Open the Outlook Calendar. 
  • Click on the “Tools” tab and select the “Account Settings” option. 
  • Click on the “Add” button and select the “Exchange ActiveSync” option. 
  • Enter the required information, such as the account name, email address, and password. 
  • Click on the “OK” button. 
  • Click on the “Save” button. 

These useful sync functions will allow you to easily access your calendar on the go using whichever mobile device you prefer and ensure you’re never double-booked! 

How to Keep Your Outlook Calendar Next to Your Email

You can also sync your Outlook Calendar with your email for easy reference. To do this, open your Outlook Calendar and click on the “File” tab. Next, click the “Account Settings” button and select the “Account Settings” option from the drop-down menu. Finally, click the “Change Folder” button next to your email account. Select the folder you would like your Outlook Calendar to sync with. Select the “Sync Subfolders” option to sync all of your calendar events!

Benefits of Using Outlook Calendar 

Using an Outlook calendar has many benefits, some of these include;


You can use your Outlook Calendar for your work teams, but you could also use the personal planning feature. If you opt to do so, the Outlook Calendar has a privacy setting that will ensure that only you will have access to your personal events and appointments.


Outlook Calendar is very versatile and can be used for many purposes. For example, you can use it to sync your work schedule with your private schedule, or you can use it to share events and appointments with others. 

Ease of Use 

Outlook Calendar is also very easy to use. Once you have synced your calendar with Outlook, you can easily add, edit, and delete events and appointments. You can also set reminders for upcoming events so that you don’t forget about them. 


Another great benefit of using an Outlook Calendar is that it is accessible from anywhere. You can easily access your calendar at home or work from your computer, phone, or tablet. This means that you can always stay up-to-date with your schedule, even if you are away from your desk. 

Shortcomings of Outlook Calendar

Like many planning tools, Outlook Calendar has a few shortcomings. For example, you can’t directly sync your Outlook Calendar with Google Calendar. You also can’t share your calendar with others unless you give them access to your entire account. Finally, if you want to use Outlook Calendar on your mobile device, you’ll need to download a separate app. Despite these drawbacks, Outlook Calendar is still a helpful tool for managing your schedule.


Outlook Calendar is a powerful tool to help you manage your time and stay organized. In this post, we’ve shown you how to use Outlook Calendar to its full potential. We’ve also provided some helpful tips on how to sync your calendar with other devices and programs.  Now, it’s up to you to put these tips into practice and start using Outlook Calendar to make your life easier.  When you do, the chances are that you will appreciate the features of this great application and wonder why you didn’t do it sooner. 

The content published on this website is for informational purposes only and does not constitute legal advice.

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